The AI Institute designed and delivered a structured set of AI Use Case Workshops across Q4 2025, working with a cross-functional group of 20 senior staff to turn broad enthusiasm into a focused, defensible roadmap - and ultimately, an AI initiative on the verge of going live.
No Shortage of Ideas
With teams spanning R&D, manufacturing, quality, IT, and commercial functions, the organisation had no shortage of ideas or opinions. What it lacked was a shared framework for evaluating them.
- A long list of initiatives stalled at the business case stage, great ideas with no clear path forward.
- Risk of investing in the wrong things entirely, without proper evaluation, promising concepts could become costly mistakes.
- Legal, data security, and regulatory considerations weren't being embedded from the start, they were afterthoughts, creating roadblocks late in the process.
Structured Workshops, Strategic Outcomes
The AI Institute began with a planning session, working with leadership to define objectives, confirm participant profiles, and surface advance questions from Legal and IT that shaped the workshop design.
Workshop One built the foundation. Participants learned how large language models actually work, how to handle data responsibly, and how to prompt effectively. Using AI Institute's framework for task-based prompting and methods for deep research, participants moved from passive to active research into their ideas within the session itself.
- 40 use cases generated across the business in a single session
- Homework task to develop ideas further and bring them back for Workshop Two
- Hands-on application participants left with a first draft, not just theory
Workshop Two was where the real work happened. Teams applied a three-tier evaluation framework: assessing each idea across economic value, data availability, information security, tolerance for error, and implementation pathway.
- 40 ideas stress-tested, refined, and reduced to a shortlist of 20
- Top 4 ideas selected by teams for deep development
- Final pitches presented to the management team on the last day
From 40 Ideas to One Live Initiative and a Framework That Lasts
- One initiative on the verge of going live, a direct line from workshop to reality
- Full internal approval secured across legal, data security, and regulatory stages
- Ready for production not stuck in PowerPoint
- 20 senior staff trained in AI evaluation and use case development
- A ranked shortlist of 19 further opportunities, a pipeline, not a dead end
- A shared framework the organisation can reuse as AI capabilities continue to change
